Main Responsibilities:
– Handling various procedures relating to patent, design and trade mark applications including filings,
completion reminders, processing official communications, publications, fee payments, grants and
certified copies
– Handling incoming correspondence from foreign associates and clients including hard-copy mail and
electronic correspondence and logging appropriate deadlines and actions onto the firm’s IP management
system – Inprotech
– Reviewing and identifying any due dates from incoming correspondence and diarising said dates in
Inprotech
– Reviewing outgoing correspondence and updating the firm’s IP management system accordingly
– Entering details of new cases onto the IP management system ensuring accuracy at all times
– Creating new Inprotech Case records, capturing case details from client instructions, diarising any
deadlines and making use of the on-line databases such as EPOLine to check case data against
information supplied by the client including acknowledging instructions to create a case
– Generating and sending out all standard correspondence associated with the responsibilities of this role
– To update Inprotech with filing details (this includes checking the details against the filing receipt and
arranging for correction, if necessary)
– Checking information/communications received to ensure information is correct, updating Inprotech with
due dates, events and changes in the status of cases e.g. publication, grant/registration, and
opposition/refusal/revocation, official actions
– Monitoring the daily critical due date list to ensure that Fee Earners are aware of all due dates which
require action on the day
– Ad-hoc duties to include any other tasks which may be required in order to complete the role to a high
standard.
Person specification:
– Highly motivated, organised, and efficient
– Confident and assured attitude
– Excellent attention to detail and accuracy
– Must be able to work under pressure, while maintaining accuracy
– Must have good organisational skills, ability to multi-task and prioritise to meet strict legal deadlines
– Must be able to work independently to a high standard with a strong work ethic
– Must be able to communicate at all levels, both in writing and verbally
– Must be team-focussed, personable, and approachable
Desirable skills/knowledge/experience:
– Knowledge of Inprotech (records system application)
– 3+ years working within a Records or IP department
– Strong knowledge of EP and UK patent and trade mark processes
– Proficiency in German language would be desirable
Qualifications:
– CIPA Patent Paralegal Course
– CITMA Trade Mark Administrators Course
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